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Published: 2023-05-18 12:52:32 CEST
Airobot Technologies
Notice to convene annual general meeting

Notice on the adoption of resolutions of the General Meeting of Airobot Technologies AS without calling a meeting

The management board of Airobot Technologies AS, registry code 16405978, address Suur-Sõjamäe tn 37a, 75322, Rae rural municipality, Estonia (hereinafter the Company) hereby publishes pursuant to § 2991 of the Commercial Code the following draft resolutions for the adoption of shareholders’ resolutions without calling a meeting.

We ask the shareholders entitled to vote on the draft resolutions to submit their positions (in favour or against) on a digitally signed voting form which is available on the Company’s website (https://airobothome.com/investor/) not later than on 9 June 2023 at 23:59 Estonian time, by sending their position to the Company’s e-mail address info@airobothome.com or signed by hand to the address Suur-Sõjamäe tn 37a, 75322, Rae rural municipality. If the voting form is signed by the representative of a natural person or authorised representative of a legal person whose right of representation is not indicated in the commercial register, we also request the submission of the power of attorney. We ask that the voting form and documents that prove the right of representation are sent in a manner that ensures their delivery by the above term. If a shareholder does not give notice of whether the shareholder is in favour of or opposed to the resolution during this term, it shall be deemed that the shareholder votes against the resolution.

As at the date of publication of these draft resolutions, the share capital of the company is 251,106.70 euros. The Company has 2,511,067 ordinary shares, each share grants 1 vote upon voting. The list of shareholders entitled to vote shall be determined as at seven days before the voting term, i.e. on 2 June 2023 at the end of the business day of the settlement system of Nasdaq CSD Estonia.

The management board of the Company submits the following draft resolutions of shareholders to be voted on by the shareholders:

1.          Approval of the Company’s 2022 consolidated annual report and covering of losses

To approve the 2022 consolidated annual report of the Company as presented to the general meeting and cover the losses of the Company in the 2022 financial year in the amount of 388,248.00 euros on the account of the profit of future periods.

The proposal of the supervisory board regarding the draft resolution: to adopt in the above wording.

In order to vote on the resolutions of shareholders:

1.     A shareholder entitled to vote or the authorised representative of the shareholder fills out the voting form and signs it digitally or signs it on paper and scans and submits the voting form by e-mail to info@airobothome.com  during the voting period.

2.     A shareholder entitled to vote or the authorised representative of the shareholder fills out and signs by hand the voting form on paper and submits or sends the voting form to the Company’s office at Suur-Sõjamäe tn 37a, 75322, Rae rural municipality, Estonia, so that it is received not later than on 9 June 2023 at 16:00.

In order to enable the identification of the shareholder, the voting form submitted by e-mail must be signed digitally with a qualified electronic signature for the purposes of the eIDAS regulation (in Estonia, for example, with an ID card, mobile ID or the new generation smart ID account that meets the qualified electronic signature standard). When submitting a voting form that is signed on paper and scanned by e-mail or sending a voting form that is signed on paper by mail, a copy of the personal data page (incl. date of validity of the document) of the identity document (e.g. passport or ID card) of the shareholder or representative of the shareholder must also be submitted together with the voting form. The representative of the shareholder is also required to submit the power of attorney in Estonian or English in a format that can be reproduced in writing. The template of the power of attorney is available on the website of the Company at: https://airobothome.com/investor/

If the shareholder is a legal person registered abroad, we also ask that you submit an extract from the relevant (commercial) register where the legal person is entered and which is the basis for the person’s right to represent the shareholder (legal authorisation). We ask that the registry documents of a legal person registered abroad (except for a power of attorney in unattested written format), are previously legalised or certified with an apostille, unless provided otherwise in an international agreement.  In case the registry documents are in any other language than Estonian or English, a translation into Estonian or English by a sworn translator or an official equivalent with a sworn translator must be added.

The voting form, template for the power of attorney, the Company’s 2022 consolidated annual report together with the conclusions of the auditor, the resolution of the management board concerning the draft resolutions, the resolution of the supervisory board concerning the agenda and proposals of the supervisory board regarding the draft resolutions and the annual report are available on the Company’s website: https://airobothome.com/investor/.

Adopted resolutions shall be made available to the shareholders as an exchange notice and on the Company’s website. The full minutes together with the submitted opinions are submitted to the shareholder upon request. Pursuant to § 2991 (5) of the Commercial Code, the positions of shareholders submitted in a format that can be reproduced in writing are an integral part of the voting record.

Questions about the draft resolutions can be submitted to the Company’s e-mail address  info@airobothome.com  until the term for the submission of the shareholder’s position.

Additional information:

Heiki Aulik
Airobot Technologies AS
Management Board member
Ph: +372 528 3181
E-mail: heiki@airobothome.com