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Published: 2022-05-13 07:30:00 CEST
MADARA Cosmetics
Notice to convene annual general meeting

Notification on convocation of AS “MADARA Cosmetics” Annual General Meeting of shareholders

Inside information, 2022-05-13 07:30 CEST --

 
The Management Board of AS “MADARA Cosmetics”, registration number: 40003844254, legal address: 131 Zeltiņu Street, Mārupe district, Mārupe, LV 2167, Latvia (hereinafter – the “Company”), hereby convenes the Company’s Annual General Meeting of shareholders. The meeting will take place on 14 June 2022 at 12:00 at the conference halls of Riga Islande Hotel, Ķīpsalas Street 2, Kurzemes district, Riga, LV-1048, Latvia.
 
The Company’s Management Board will provide the shareholders with a possibility to vote before the meeting and to connect to it remotely, without physically attending the meeting.
 
The agenda of the meeting includes the following items:
 
1.    Approval of the annual report for the financial year 2021.
2.    Decision on the use of profit of the Company.
3.    Election of the auditor for the audit of the annual reports of year 2022, 2023 and 2024 and determination of the auditor’s remuneration.
 
Voting before the meeting:
 
Shareholders are invited to exercise their right to vote in writing before the shareholders' meeting, using a secure electronic signature, by sending a vote to the e-mail address: ir@madaracosmetics.com or signed in paper form by post to the legal address of the company at 131 Zeltiņu Street, Mārupe district, Mārupe, LV 2167, Latvia, with a notarized signature on the voting form.
 
The voting form which will be available at the Company’s webpage at www.madaracosmetics.com and AS “Nasdaq Riga” webpage at www.nasdaqbaltic.com must be used for voting. Such a vote will be taken into account if received by 13 June 2022. The voting form will be published together with the draft resolutions of the meeting.
 
Shareholders with such a vote will be considered present at the shareholders' meeting. A shareholder who has voted before the shareholders' meeting may ask the Company to confirm the receipt of the vote. The Company shall send a confirmation to the shareholder immediately upon receipt of the shareholder's vote.
 
Participation and voting at the meeting:
 
The registration and identification of shareholders will take place in the following order:
 
1.   The shareholders must send a published meeting application form signed with a secure electronic signature together with a copy of an identification document to the e-mail address: ir@madaracosmetics.com or a signed meeting application paper form by post together with a copy of identification document to the legal address of the company at 131 Zeltiņu Street, Mārupe district, Mārupe, LV 2167, Latvia, by 7 June 2022 at 17:00.
 
2.   Representatives of shareholders must also attach to the e-mail or parcel a notarized or otherwise legally binding copy of the written power of attorney of the represented shareholder.
 
3.   Shareholders that applied for participation in the meeting remotely will receive an individual connection link to the meeting by indicated e-mail until 14 June 2022 at 10:00.
 
4.   Shareholders who have applied for the meeting remotely using the link provided must join the meeting not later than at 11:00 and be prepared to present a personal identification document using the video for the shareholder’s identity validation purposes.
 
5.   The video and audio streaming of the meeting and the video identification process will be recorded.
 
6.   Registration of shareholders for participation physically in person will take place on the day of the shareholders’ meeting on 14 June 2022 from 11:00 to 11:45 at the meeting venue. The shareholders and their representatives must present their passport or other personal identification documents at the registration.
 
The shareholders can participate in the meeting (incl. filling in and submitting their votes before the meeting) personally or through their legal representatives or authorised persons. Upon registration the shareholders must present a passport or any other document that certifies their identity. In case the shareholder participates through a representative, the representative or authorized person must also present a notarized power of attorney issued by the respective shareholder (the form of the power of attorney is available on the Company’s website at www.madaracosmetics.com and on the website of AS “Nasdaq Riga” at www.nasdaqbaltic.com), while legal representatives must present a document certifying their authorization.
 
The record date for shareholders’ participation at the Company’s Annual General Meeting of shareholders is 6 June 2022. Only the persons which are shareholders on the record date are authorized to participate in the Annual General Meeting of shareholders of the Company on 14 June 2022 and only with the number of shares held by them on the record date.
 
The shareholders and their legal representatives, representing at least 5% of the total shares with voting rights, have the right to request the Management Board to include additional points on the agenda of the meeting until 20 May 2022, by sending them by post to the legal address of the company at 131 Zeltiņu Street, Mārupe district, Mārupe, LV 2167, Latvia, or by sending them to the e-mail address: ir@madaracosmetics.com signed with a safe electronic signature.
 
Shareholders can review the draft resolutions for items on the agenda free of charge from 31 May 2022 on the Company’s website at www.madaracosmetics.com, and on the day of the shareholders’ meeting – at the place of registration.
 
Information on the shareholders’ meeting is also available on the Company’s website at www.madaracosmetics.com and on the website of AS “Nasdaq Riga” at www.nasdaqbaltic.com. The total amount of shares and the total amount of the shares with voting rights of the Company are 3 770 576.
 
Annexes:
Power of attorney form and application form for participation at AS “MADARA Cosmetics” shareholders’ meeting.
 
The voting form will be published together with the draft resolutions of the meeting.
 
The Management Board of AS “MADARA Cosmetics”
 
 

The shares of Madara Cosmetics are admitted to trading on Nasdaq Baltic First North Market.

The Certified Adviser for AS Madara Cosmetics is AS LHV Pank.

MADARA Cosmetics was founded in 2006 and has become one of the leading manufacturers of cosmetics in Northern Europe and the leader in Latvia. The cosmetics brand MÁDARA represented by the company is a pioneer in the segment of natural beauty care and make-up cosmetics in Latvia. In 2016 and in 2017, the company ranked in the Top 10 of the Most Reputable Companies of Latvia. At the beginning of 2017, the limited liability company was transformed to a joint-stock company. Since November 2017, the company’s shares have been listed on the “Nasdaq Baltic” alternative market “First North”. The company has been awarded the European “Role Model” award of the “SME Star Awards 2018” organised by the European Parliament in Brussels for small and medium companies. In 2019, the company received the Excellence Award at Nasdaq Baltic Award 2019 and is one of the companies that rings the bell of the trading session on the Nasdaq Stock Exchange in New York. At the end of 2020, the idea of AS MADARA Cosmetics gained worldwide recognition and won the World Intellectual Property Organization (WIPO) award WIPO IP Enterprise Trophy. For more information, visit investors.madaracosmetics.com.

         Contact information:
         Address: 131 Zeltiņu Street, Mārupe district, Mārupe, LV 2167, Latvia
         Contact person: Uldis Iltners, member of the Management Board
         E-mail: uldis@madaracosmetics.com
         Phone: +371 67 470 243
         
         Certified advisor:
         AS “LHV Pank”
         Contact person: Ivars Bergmanis
         E-mail: ivars.bergmanis@lhv.ee
         Phone: +372 680 2720


PoA Form_ENG.docx
Application form_ENG.docx