Notification on convocation of AS “MADARA Cosmetics” Annual General Meeting of shareholdersInside information, 2024-05-29 15:30 CEST --
The Management Board of AS “MADARA Cosmetics”, registration number: 40003844254, legal address: 131 Zeltiņu Street, Mārupe county, Mārupe, LV 2167, Latvia (hereinafter – the “Company”), hereby convenes the Company’s Annual General Meeting of shareholders. The meeting will take place on 19 June 2024 at 11:00 on 131 Zeltiņu Street, Mārupe county, Mārupe, LV 2167, Latvia, at Company’s premises.
The Company’s Management Board will provide the shareholders with a possibility to vote before the meeting and to connect to it remotely, without physically attending the meeting. |
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The meeting agenda includes the following items: |
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1. Reports of Management Board, Supervisory Board and the statement of sworn auditor, approval of the Annual reports for 2023.
2. Distribution of profit.
3. Approval of amendments and new version to Articles of Association. |
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Voting before the meeting:
Shareholders are invited to exercise their right to vote in writing before the shareholders' meeting, using safe electronic signature, by sending a vote to the e-mail address: ir@madaracosmetics.com or signed in paper form by post to the legal address of the company at 131 Zeltiņu Street, Mārupe county, Mārupe, LV 2167, Latvia, with a notarized signature on the voting form.
The voting form which will be available at the Company’s webpage at https://investors.madaracosmetics.com/ and AS “Nasdaq Riga” webpage at www.nasdaqbaltic.com must be used for voting. Such a vote will be taken into account if received by 18 June 2024.
Shareholders with such a vote will be considered present at the shareholders' meeting. A shareholder who has voted before the shareholders' meeting may ask the Company to confirm the receipt of the vote. The Company shall send a confirmation to the shareholder immediately upon receipt of the shareholder's vote.
Participation and voting at the meeting:
The registration and identification of shareholders will take place in the following order:
1. The shareholders must send a published meeting application form signed with safe electronic signature together with a copy of an identification document to the e-mail address: ir@madaracosmetics.com or a signed meeting application paper form by post together with a copy of identification document to the legal address of the company at 131 Zeltiņu Street, Mārupe county, Mārupe, LV 2167, Latvia, by 18 June 2024 at 17:00.
2. Representatives of shareholders must also attach to the e-mail or parcel a notarized or otherwise legally binding copy of the written power of attorney of the represented shareholder.
3. Shareholders that applied for participation in the meeting remotely will receive an individual connection link to the meeting by indicated e-mail until 19 June 2024 at 10:00.
4. Shareholders who have applied for the meeting remotely using the link provided must join the meeting from 10:00 until 10:30 and be prepared to present a personal identification document using the video for the shareholder’s identity validation purposes.
5. The video and audio streaming of the meeting and the video identification process will be recorded.
6. Registration of shareholders for participation physically in person will take place on the day of the shareholders’ meeting on 19 June 2024 from 10:15 to 10:45 at the meeting venue. The shareholders and their representatives must present their passport or other personal identification documents at the registration. |
The shareholders can participate in the meeting (incl. filling in and submitting their votes before the meeting) personally or through their legal representatives or authorised persons. Upon registration the shareholders must present a passport or any other document that certifies their identity. If the shareholder is represented by authorised person, the power of attorney should be attached to the voting or application form, whereas the legal representatives should attach document proofing representation rights to the voting or application form. Power of attorneys issued by natural persons should be notarised. Form of power of attorney is available on the Company’s website at https://investors.madaracosmetics.com/ and on the website of AS “Nasdaq Riga” at www.nasdaqbaltic.com.
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The record date for shareholders’ participation at the Company’s Annual General Meeting of shareholders is 11 June 2024. Only the persons which are shareholders on the record date are authorized to participate in the Annual General Meeting of shareholders of the Company on 19 June 2024 and only with the number of shares held by them on the record date. |
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Shareholders representing at least one-twentieth of the company's share capital, have the right to request the Management Board to include additional points on the agenda of the meeting no later than by 14 June 2024 (including). Shareholders representing at least one-twentieth of the company's share capital have the right to submit draft decisions on the issues included in the agenda of the meeting no later than by 12 June 2024 (including). If a shareholder submits a written request to the Management Board no later than by 12 June 2024 (including), the Management Board will provide all the requested information on the issues included in the agenda no later than on 16 June 2024. All the above mentioned correspondence should be sent to the e-mail address: ir@madaracosmetics.com signed with a safe electronic signature or by post to the legal address of the Company at 131 Zeltiņu Street, Mārupe county, Mārupe, LV 2167, Latvia. |
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The Company’s Annual report for 2023 is published on 29 May 2024, whereas the Management Board proposal for the profit distribution is published together with this notification. Shareholders can review the draft resolutions for items on the agenda free of charge, which are published together with this notification, as well as on the Company’s website at https://investors.madaracosmetics.com/, and on the day of the shareholders’ meeting – at the place of registration. |
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Information on the shareholders’ meeting is also available on the Company’s website at https://investors.madaracosmetics.com/ and on the website of AS “Nasdaq Riga” at www.nasdaqbaltic.com. The total amount of shares and the total amount of the shares with voting rights of the Company are 3 776 578. |
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Annexes:
1) Application form for participation at AS “MADARA Cosmetics” shareholders’ meeting.
2) Power of Attorney form.
3) Voting form.
4) Management Board proposal for the profit distribution.
5) Supervisory Board report.
6) Amendments to Articles of Association.
7) New version to Articles of Association.
8) Draft resolutions.
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Management Board of AS “MADARA Cosmetics”
The shares of AS Madara Cosmetics are admitted to trading on Nasdaq Baltic First North Market.
The Certified Adviser for AS Madara Cosmetics is ZAB Eversheds Sutherland Bitāns SIA.
AS MADARA Cosmetics was founded in 2006 and has become one of the leading cosmetics manufacturers in Northern Europe and a leader in Latvia. The company' s brand MÁDARA is a pioneer in the natural skincare and make-up segment in Latvia. Since November 2017, the company's shares have been listed on the Nasdaq Baltic alternative market First North. For more information, visit investors.madaracosmetics.com.
Contact information:
Address: 131 Zeltiņu Street, Mārupe district, Mārupe, LV 2167, Latvia
Contact person: Gunta Šulte, member of the Management Board
E-mail: ir@madaracosmetics.com
Phone: +371 67 470 243
Certified adviser:
ZAB Eversheds Sutherland Bitāns SIA
Contact person: Justīne Ignatavičute
E-mail: justine.ignatavicute@eversheds-sutherland.lv
Phone: +371 28 665 066
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