NOTICE OF THE ORDINARY GENERAL MEETING, ITS AGENDA AND PROPOSED RESOLUTIONS
Dear shareholder of ELMO Rent AS,
Notice is hereby given that the ordinary general meeting of ELMO Rent AS (registry code 12994939; registered office at Kivi 12, 76805 Paldiski, Estonia, hereinafter also the Company) will be held on 28 June 2022 at 3 pm at Öpiku Konverentsikeskus, Valukoja 8, II floor, meeting room “Universum”.
Shareholders who are physically present will be offered the opportunity to remotely drive an ELMO remote-controlled electric car after the general meeting. Upon request, the shareholder, who has registered, will receive Teams link that allows shareholder to participate in the general meeting virtually. Shareholders who wish to participate in the general meeting virtually are kindly requested to notify by the e-mail to koosolek@elmorent.ee no later than 24.06.2022, a link for virtual participation will be sent to the corresponding e-mail address of the shareholder.
The agenda of the ordinary general meeting:
1. Approval of the annual report of 2021
Draft resolution and proposal of the Company’s supervisory board:
1.1. To approve the Company’s annual report of 2021.
2. Proposal on covering losses
Draft resolution and proposal of the Company’s supervisory board:
2.1. To approve the Company’s losses for the financial year 2021 at EUR -308,528.
2.2. To allocate the losses of the 2021 financial year to accumulated losses and to cover the losses on account of the profits of future periods.
3. Recalling of supervisory board members
Draft resolution and proposal of the Company’s supervisory board:
3.1. To recall Taavi Laur and Enn Laansoo from the Company’s supervisory board as of the moment of adoption of this resolution.
4. Election of supervisory board members
Draft resolution and proposal of the Company’s supervisory board:
4.1. To elect Margot Roose (personal identification code 47602070214) and Peeter Raudsepp (personal identification code 37005242729) to the Company’s supervisory board from 29 June 2022 for a five-year term.
5. Determination of the procedure for and amount of remuneration of the supervisory board members
Draft resolution and proposal of the Company’s supervisory board:
5.1. To determine the monthly remuneration payable to the Company’s supervisory board members as EUR 500 (net) and supervisory board chairman as EUR 750 (net). The remuneration is paid to the supervisory board members’ current accounts by the 10th date of the following month.
The materials of the ordinary general meeting will be available on the website of the Company at https://elmorent.ee/investeeri/and in the registered office of the Company at Tartu Road 84a, 10112 Tallinn, Estonia on business days from 9 am to 5 pm.
Questions regarding the agenda items may be sent by e-mail to koosolek@elmorent.ee. The questions together with the answers will be published on the website of the Company. All shareholders have a lawful right to obtain information at the general meeting from the Management Board about the operation of the company. Shareholders whose shares represent at least 1/10 of the share capital of the Company may demand the inclusion of additional issues on the agenda of the general meeting if the respective demand has been submitted no later than 15 days before the general meeting is held. Shareholders whose shares represent at least 1/10 of the share capital of the Company may propose a resolution on any or all agenda items, provided they submit the proposal at least three days before the general meeting. Shareholder requests and proposals have to be submitted by e-mail to koosolek@elmorent.ee and they will be published in line with legal requirements.
Due to the consequences of the Covid-19 pandemic, the Company’s management board retains the right to limit the number of persons participating physically in the general meeting and to amend the time of holding the general meeting. Persons with symptoms of sickness shall not be permitted onto the premises of the general meeting.
The list of shareholders eligible to vote will be fixed seven days before the general meeting, i.e. on 21 June 2022 as at the end of the working day of the Nasdaq CSD Estonian settlement system.
We ask everyone who decides to appoint with a proxy a representative, to inform us about it at the latest on 24 June 2022 and send us the digitally signed proxy to koosolek@elmorent.ee. In case you are not able to sign digitally, please send us the scanned proxy to koosolek@elmorent.ee and bring the original with you to the general meeting. Registration of physical attendees begins on 28 June 2022 at 2.30 pm. For registration, please bring an identity document, in case of the shareholder's representative a written proxy, or documents proving the right of representation. Documents concerning shareholders who are legal persons registered abroad shall be legalised or bear an apostille.
Shareholders who are physically present will be offered the opportunity to remotely drive an ELMO remote-controlled electric car after the general meeting. Upon request, the shareholder, who has registered, will receive Teams link that allows shareholder to participate in the general meeting virtually. Shareholders who wish to participate in the general meeting virtually are kindly requested to notify by the e-mail to koosolek@elmorent.ee no later than 24.06.2022, a link for virtual participation will be sent to the corresponding e-mail address of the shareholder.
The invitation of the ordinary general meeting of the Company will be published in Postimees on 6 June 2022.
Yours sincerely,
Management Board of ELMO Rent AS
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