Adoption of resolutions of shareholders of AS Tallinna Vesi without convening an extraordinary general meeting The Management Board of AKTSIASELTS TALLINNA VESI (registry code 10257326, address Ädala 10, 10614 Tallinn) (hereinafter also the „Company") introduces to the shareholders the draft resolutions for adoption without convening an extraordinary general meeting in accordance with article 6.2.10 of the Articles of Association of the Company and § 2991 of the Commercial Code. Shareholders are invited to vote on the draft resolutions provided below by filling in the ballot on the website of the Company at www.tallinnavesi.ee (choose “Investor->Adoption of Resolutions by Shareholders“) and send the votes along with the documents certifying the right of representation, listed below, to the Management Board of the Company no later than 09:00 (here and hereafter Estonian time) on Monday, 13 January 2025. For sending the ballot and the documents certifying the right of representation listed below, we kindly ask to choose a method that will ensure their delivery by the deadline indicated above. If a shareholder fails to notify whether they are against or in favour of the resolution by the above deadline, they shall be deemed to have voted against the resolution. The list of shareholders entitled to vote on the adoption of resolutions will be established 7 days prior to the deadline set for voting, i.e. at the end of the working day of the settlement system of Nasdaq CSD Eesti on 6 January 2025. The proposals of the Management Board, as approved by the Supervisory Council, for the resolutions to be adopted are as follows:
1. Extension of the term of office of the Supervisory Council member
1.1. Extension of the term of office of Silver Tamm as a member of the Supervisory Council
To extend the term of office of Silver Tamm as a member of the Supervisory Council from 14/01/2025 for the next statutory three years term of office.
Requesting information from the Management Board and background information
Shareholders are entitled to request information from the Company’s Management Board by e-mailing their requests no later than 23:59 on 10 January 2025. Background information about the candidate for the position of Supervisory Council member is published on the website of AS Tallinna Vesi at www.tallinnavesi.ee (choose “Investor->Adoption of Resolutions by Shareholders´“). The website also provides an overview of documents that the authorised representatives of a shareholder are required to submit to the Company along with the resolutions.
Please e-mail the questions relating the resolutions of shareholders, the appointment of a shareholder representative and voting to Melika Kiilmaa, General Counsel of the Company (e-mail: melika.kiilmaa@tvesi.ee) no later than 23:59 on 10 January 2025.
The questions, answers, resolutions and full minutes will be published on the website of AS Tallinna Vesi. Appointing a proxy
We ask everybody, who are going to appoint a proxy for themselves, e-mail the digitally signed proxies to tvesi@tvesi.ee. In the absence of the opportunity for a digital signature, please e-mail a scanned copy of the signed proxy to tvesi@tvesi.ee and send the original signed proxy by post to the Company at: Ädala Str 10, 10614 Tallinn, Estonia. If the proxy bears a handwritten signature, we request that the copy of the identification document of the person delegating the authority, displaying the person’s specimen signature, be added. The proxy form is available on AS Tallinna Vesi’s website at “Investor->Adoption of Resolutions by Shareholders´->[…]->Identification documents required”. Requirements for proving the authorisation to represent a shareholder
Along with the ballot and the proxy, we request a representative of a shareholder to present a copy of a valid identity document. In the case of legal persons, we request an excerpt of the valid registry card be added to the ballot. From a shareholder being a natural person, we request a copy of the identification document of the person, displaying the person’s specimen signature, along with the voting ballot unless the voting ballot is signed digitally. Each document issued by a foreign country’s official must be either legalized or authenticated with a document certificate apostille and have a notarised translation into Estonian attached. We request that the scanned copies of the documents listed above be e-mailed to tvesi@tvesi.ee and the original copies of the documents be sent by post to the Company at: Ädala Str 10, 10614 Tallinn, Estonia with the delivery at 9:00 on 13 January 2025 at the latest. Requirements for the signing and sending the ballot
A shareholder shall sign the ballot either electronically or by a handwritten signature. The shareholder shall e-mail the electronically signed ballot or a scanned copy of the ballot with a handwritten signature to the e-mail address: tvesi@tvesi.ee by the date given above. We also request the ballot with the original handwritten signature to be sent by post to the Company’s address at: Ädala Str 10, 10614 Tallinn, Estonia with the delivery at 9:00 on 13 January 2025 at the latest. The resolutions adopted by shareholders will be disclosed as a stock announcement and on the website of the Company on 13 January 2025. The full minutes will be made available on the Company´s website on 20 January 2025 at the latest. Melika Kiilmaa General Counsel AS Tallinna Vesi
(+372) 62 62 271
melika.kiilmaa@tvesi.ee
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