Published: 2021-05-14 07:30:00 CEST
MADARA Cosmetics
Notice to convene annual general meeting

Notification on convocation of AS “MADARA Cosmetics” Annual General Meeting of shareholders

Inside information, 2021-05-14 07:30 CEST --

 
The Management Board of AS “MADARA Cosmetics”, registration number: 40003844254, legal address: 131 Zeltiņu Street, Mārupe district, Mārupe, LV‑2167, Latvia, hereby convenes the Annual General Meeting of shareholders of AS “MADARA Cosmetics”. The Annual General Meeting will take place on 14 June 2021 at 14:00 at conference halls of Riga Islande Hotel, Ķīpsalas iela 2, Kurzemes rajons, Rīga, LV-1048, Latvija.
 
Taking into account the national restrictions applicable in respect to physical distancing and epidemiological safety measures, the Management Board of the company will provide the shareholders with the possibility to connect to the meeting remotely, without physically attending the meeting.
 
Shareholders wishing to attend the meeting in person must present a negative test result for SARS-CoV-2 (COVID-19) virus with an issue date of no earlier than 12 June 2021 prior to the registration for the meeting. To apply for participation in the meeting in person, shareholders must send a published meeting application form signed with a secure electronic signature to e-mail: ir@madaracosmetics.com or by post, signed in paper form and sent to the legal address of the company at Zeltinu Street 131, Marupe district, Marupe, LV-2167, Latvia by 31 May 2021. The number of participants that can attend the shareholders’ meeting in person is limited. Shareholders will be informed about the reservation for participation in the meeting in person after receiving the shareholder's application. Taking into account the epidemiological situation in the country and restrictions on physical distance in place, shareholders are invited to assess the need for physical attendance at the meeting and to exercise the right to vote in writing prior to the shareholders' meeting or to participate and vote remotely by electronic means of communication.
 
The agenda of the meeting includes the following items:
 
1.    Approval of the annual report for the financial year 2020.
2.    Decision on the use of profit of the Company.
 
The shareholders can attend the meeting either in person or through their legal representatives or authorized persons and vote physically in person or use the rights to participate and vote remotely, using electronic means of communication, as well as to vote in writing before the shareholders meeting.
 
Shareholders are invited to exercise their right to vote in writing before the shareholders' meeting, using a secure electronic signature, by sending a vote to the e-mail address: ir@madaracosmetics.com or signed in paper form by post to the legal address of the company at 131 Zeltiņu Street, Mārupe district, Mārupe, LV‑2167, Latvia, with a notarized signature on the voting form.
 
The voting form which will be available at AS “MADARA Cosmetics” webpage at www.madaracosmetics.com/ee/investors and AS “Nasdaq Riga” webpage at www.nasdaqbaltic.com must be used for voting. Such a vote will be taken into account if received by 13 June 2021. The voting form will be published together with the draft resolutions of the meeting.
 
Shareholders with such a vote will be considered present at the shareholders' meeting. A shareholder who has voted before the shareholders' meeting may ask the company to confirm the receipt of the vote. The Company shall send a confirmation to the shareholder immediately upon receipt of the shareholder's vote.
 
If a shareholder has voted before the meeting, this does not prevent him/her from attending the meeting physically in person, following the procedure for prior application for physical participation mentioned above, or joining the meeting remotely and participating in the voting. In this case, the vote previously cast by the shareholder will be cancelled and the vote casted during the meeting will be taken into account.
 
The record date for shareholders’ participation at the Annual General Meeting of shareholders of AS “MADARA Cosmetics” is 4 June 2021. Only the persons which are shareholders on the record date are authorized to participate in the Annual General Meeting of shareholders of AS “MADARA Cosmetics” on 14 June 2021 with the number of shares held by them on the record date.
 
The registration and identification of shareholders who wish to participate in the meeting remotely will take place in the following order:
 
1.   The shareholders must send a published meeting application form signed with a secure electronic signature together with a copy of identification document to the e-mail address: ir@madaracosmetics.com or a signed meeting application paper form by post together with a copy of identification document to the legal address of the company at 131 Zeltiņu Street, Mārupe district, Mārupe, LV‑2167, Latvia, by 9 June 2021 at 17:00.
 
Representatives of shareholders must also attach to the e-mail or parcel a notarized or otherwise legally binding copy of the written power of attorney of the represented shareholder.
 
2.   Shareholders applied for participation in the meeting remotely will receive an individual connection link to the meeting by indicated e-mail until 14 June 2021 at 10:00.
 
3.   A video identification will be held on the day of the meeting for security purposes during the meeting time. Shareholders who have applied for the meeting remotely using the link provided must join the meeting not later than at 12:00 and be prepared to present a personal identification document using the video so that the Chairman of the meeting can compare the image of the shareholder or representative with the image shown on the identity document. During the video identification, the head, shoulders, face without shading of the person and a clearly visible image in the presented document must be visible.
 
The video and audio streaming of the meeting and the video identification process will be recorded.
 
Registration of shareholders for participation physically in person will take place on the day of the shareholders’ meeting on 14 June 2021 from 13:30 to 14:00 at the meeting venue. Shareholders must present a negative test result for SARS-CoV-2 (COVID-19) virus with an issue date of no earlier than 12 June 2021, as well as present a passport or other personal identification document at the registration.
 
The shareholders can attend the meeting either in person or through their legal representatives or authorized persons. Upon registration, the shareholders must present a passport or other identification document. In case the shareholder participates through a representative, the representative or authorized person must also present a written power of attorney issued by the respective shareholder (the form of the power of attorney is available on the website of AS “MADARA Cosmetics” at www.madaracosmetics.com/ee/investors and on the website of AS “Nasdaq Riga” at www.nasdaqbaltic.com), while legal representatives must present a document certifying their authorization.
 
The shareholders and their legal representatives, representing at least 5% of the total shares with voting rights, have the right to request the Management Board to include additional points on the agenda of the meeting until 21 May 2021, by sending them by post to the legal address of the company at 131 Zeltiņu Street, Mārupe district, Mārupe, LV 2167, Latvia, or by sending them to the e-mail address: ir@madaracosmetics.com signed with a safe electronic signature.
 
Shareholders can review the draft resolutions for items on the agenda free of charge from 31 May 2021 to 14 June 2021, on the website of AS “MADARA Cosmetics” at www.madaracosmetics.com/ee/investors, and on the day of the shareholders’ meeting – at the place of registration.
 
Information on the shareholders’ meeting is also available on the website of AS “MADARA Cosmetics” at www.madaracosmetics.com/ee/investors and on the website of AS “Nasdaq Riga” at www.nasdaqbaltic.com.
 
The total amount of shares and the total amount of the shares with voting rights of AS “MADARA Cosmetics” is 3 769 242.
 
Annexes: Power of attorney form and application form for participation at AS “MADARA Cosmetics” shareholders’ meeting.
 
The voting form will be published together with the draft resolutions of the meeting.
 
The Management Board of AS “MADARA Cosmetics”

 

The shares of Madara Cosmetics are admitted to trading on Nasdaq Baltic First North Market.

The Certified Adviser for AS Madara Cosmetics is AS LHV Pank.

MADARA Cosmetics was founded in 2006 and has become one of the leading manufacturers of cosmetics in Northern Europe and the leader in Latvia. The cosmetics brand MÁDARA represented by the company is a pioneer in the segment of natural beauty care and make-up cosmetics in Latvia. In 2016 and in 2017, the company ranked in the Top 10 of the Most Reputable Companies of Latvia. At the beginning of 2017, the limited liability company was transformed to a joint-stock company. Since November 2017, the company’s shares have been listed on the “Nasdaq Baltic” alternative market “First North”. The company has been awarded the European “Role Model” award of the “SME Star Awards 2018” organised by the European Parliament in Brussels for small and medium companies. In 2019, the company received the Excellence Award at Nasdaq Baltic Award 2019 and is one of the companies that rings the bell of the trading session on the Nasdaq Stock Exchange in New York. At the end of 2020, the idea of AS MADARA Cosmetics gained worldwide recognition and won the World Intellectual Property Organization (WIPO) award WIPO IP Enterprise Trophy. For more information, visit investors.madaracosmetics.com.

         Contact information:
         Address: 131 Zeltiņu Street, Mārupe district, Mārupe, LV 2167, Latvia
         Contact person: Uldis Iltners, member of the Management Board
         E-mail: uldis@madaracosmetics.com
         Phone: +371 67 470 243
         
         Certified advisor:
         AS “LHV Pank”
         Contact person: Ivars Bergmanis
         E-mail: ivars.bergmanis@lhv.ee
         Phone: +372 680 2720


Pieteiksanas veidlapa_Application form.docx
PoA Form_ENG.docx